TalentMed is committed to protecting your privacy and your personal information recorded through the use of our website. Protection of your privacy and your personal information is of TalentMed’s upmost importance when creating, organising and implementing our on-line and off-line activities.

TalentMed’s privacy policy supports and endorses the Victorian Information Privacy Act 2000. The following sets out how TalentMed will deal with personal information recorded when you access and use our web sites. This privacy statement does not extend beyond TalentMed’s web sites.

Security Information

TalentMed’s sites have security measures in place against the misuse, alteration or loss of information. These are defined in TalentMed’s Information Security Policy and related procedures.

Cookies

Cookies are small text messages given to your web browser by our web server. The browser stores the message as a text file and the message is then sent back to the server each time the browser requests a page from the server. It is possible to disable the acceptance of cookies by your web browser. However, doing so may restrict your ability to access some web pages. Some Institute sites are access restricted. These sites may use cookies to deliver content specific to your interest. Cookies may also be used for authentication purposes and to improve security during a visitor’s session online.

Advertising, analytics and remarketing

When you visit our website, tools from Meta and Google collect information about your visit. We use the Meta pixel and the Google tag (including Google Ads remarketing and conversion tracking). They place cookies or similar identifiers on your browser or device and record things like the pages you view, the time and date, your device and browser type, your approximate location, and actions such as submitting an enquiry form. These tools can link that information to your Meta or Google account if you are signed in to it.

We use this information to measure how our advertising performs, to understand how people use our website, and to show our ads to people who have visited our website before (known as remarketing). This means you may see TalentMed ads on Facebook, Instagram, Google search, YouTube or other websites after you have visited us.

We also share contact details we already hold, such as an email address or phone number, with Meta and Google so that people who have already enquired or enrolled are not shown ads meant for new visitors. We convert these details into a scrambled form (a hash) before sharing them. Meta and Google may match that scrambled form against their own user records. We do not use this to send you advertising, and they may only use it for the purpose we give them.

Meta and Google are based overseas, mainly in the United States, and they handle this information under their own privacy policies. We do not control where they store it.

We do not use the pixel or tag to collect sensitive information about your health, and we do not knowingly send them anything that does.

How to opt out or limit this

• Change your browser settings to block or delete cookies, or use a private browsing window. Some parts of our site may then work less well.
• Meta: manage ad settings at Meta ad preferences and turn off the activity-based ad options.
• Google: manage or turn off personalised ads at Google Ad Settings.
• If you want us to stop using your contact details for advertising, or to exclude them from ad lists, email us at the privacy contact address in this policy and we will act on your request.

See the Advertising, analytics and remarketing section of our privacy policy.

Personal Information Use / Disclosure

There are electronic forms on this site that can be used to request more information from TalentMed. Any personal details you supply TalentMed to receive this additional information will only be used to fulfil your request. We will only record your email address if you send us a message. Your email address and other personal identifiers may be added to a mailing list. We will endeavour to provide you with offers relevant to your enquiry and you will have the option of unsubscribing at any point.

Online Learning and Forums

TalentMed may have sites in place such as teaching environments, on-line message boards and/or news groups available for users. Your name will be available for other on-line users of the group to view. Any information you disclose in these areas becomes public information; therefore caution should be exercised when deciding whether to disclose your personal information.

Data Security, Access and Correction

Users should be aware that there are inherent risks transmitting information across the Internet by email or online forms. TalentMed has no control of access to information you submit until it reaches our systems. You can elect to communicate with TalentMed by telephone, letter, fax or in person.

TalentMed will always endeavour to maintain accurate, complete and up-to-date information regarding staff and students. If you feel that your personal information held by TalentMed requires changing please contact Student Services or HR Services departments as appropriate.

This site is protected by reCAPTCHA. For more information, please see Google’s Privacy Policy and Terms of Service.

Statistical Analysis

Any information that we collect is collected as part of our business practices. This is in order to identify demographic information relative to users who access our site, assessing the number and type of user accessing various sections of our site. Thus helping us to determine what content and business concepts are working for us and/or are of interest to our visitors, determining technical design features and specifications and helping us assess systems performance.

We also use such information in statistical form to assist us in business and marketing strategies and programs. We utilise software programs to create summary statistics, which we utilise for the above purposes. As a security measure for our users and ourselves we utilise certain software programs to monitor traffic to our site and within our network. This software also enables us to identify unauthorised upload attempts, access to our system, and other attempts to cause damage to our systems.

General Privacy Statement

TalentMed appreciates the importance of protecting personal and/or health information. TalentMed respects an individual’s right to privacy and complies with the Australian Privacy Act 1988, Victorian Information Privacy Act 2000 and the Victorian Health Records Act 2001.

TalentMed will only collect information from you that is necessary in order to provide our services to you. This could include: Name, address, date of birth, telephone numbers, emergency contacts and photograph for identification purposes.

The information you provide will only be used/disclosed for the reason you provided it, or for a secondary purpose that you would reasonably expect. The law also allows some uses/disclosures without consent, such as to protect safety.

All personal and/or health information will be removed from TalentMed’s systems when it is no longer required except for archival requirements.
TalentMed will take reasonable steps to secure the personal and/or health information it collects and protect it from loss, misuse or alteration and to ensure it is kept accurate and up-to-date. TalentMed will not disclose personal and/or health information without your consent unless required to by law or regulation or the limited circumstances outlined in Institute policy and procedures.

Individuals can request access to the personal information TalentMed holds about them. If individuals believe their personal information is inaccurate, incomplete or out of date the individual is entitled to request that it be corrected. There may be circumstances where access to information cannot be granted as it may compromise the privacy of another individual. All access should be sought through the Freedom of Information Act 1982.

TalentMed has detailed privacy policy and procedures that can be found in the policy and procedures section available here. For further information on privacy issues, please contact TalentMed’s Privacy Officer on (03) 9937 1599 or 03 9937 1599.